DUTIES AND RESPONSIBILITIES (NOT ALL INCLUSIVE)

• Create random sample of assets for monthly cycle counts;
• Document all new fixed asset purchase deliveries;
• Prepare monthly cycle count and purchased asset reconciliation schedule (by contacting schools and offices and setting date of visits);
• Prepare, plan and conduct on-going cycle counts and purchased asset reconciliations;
• Prepare daily cycle count and purchased asset reconciliation reports;
• Prepare daily cycle count and purchased asset reconciliation results reports (i.e. school visited, assets in sample, assets located and missing assets);
• Ensure Principal(s) or inventory contacts prepare missing asset movement documentation “on the spot” when identified during a cycle count;
• Review Inventory Binders for accuracy and completeness during cycle counts;
• Take appropriate steps to resolve instances of assets not being found
• Receive and maintain documentation on the movement of fixed assets (i.e. home use authorization, transfer of property, report of survey etc…)
• Update Financial Management fixed asset information based on documented movement of assets
• Approve new fixed asset additions created by warehouse receiving clerks;
• Periodically review assets and asset information to ensure uniformity and accurate entry;
• Monitor and report on warehouse cycle times to receive and deliver fixed assets;
• Report on Fixed Assets received and activated;
• Conduct warehouse audits of fixed assets (i.e. ensure they are in the secured cage, cage is locked and access is controlled etc…)
• Prepare plan and execute E-waste disposal;
• Provide agenda items and assist with the planning and conducting of quarterly inventory and asset management meeting;
• Prepare analysis and input to review key issues with Principals and Superintendents;
• Assist in the planning of the bi-annual physical inventory count;
• Conduct verifications of Missing items found during the bi-annual physical inventory;
• Based on bi-annual physical inventory results, update MUNIS as necessary based on cycle count, newly purchased asset reconciliations, bi-annual physical inventory results and documentation received in the centralized mailbox, (example: Added, Moved, Validated, Temporary Assignment Form, Report of Survey etc.)
• Performs related work as required.

KNOWLEDGE, SKILLS AND ABILITIES

• Knowledge of the theories, principles, practices and techniques associated with asset reconciliations and reporting standards;
• Proven multitasking and time management capabilities;
• Possess critical thinking, quantitative and analytical skills with the ability to interpret data and communicate impact;
• Proficient in Microsoft Office, particularly Excel;
• Ability to comprehend, analyze, and research problems of a complex nature and make recommendations;
• Ability to manage and maintain the Munis Fixed Asset Module;
• Ability to work in a fast- paced environment and multi task while meeting specific deadlines;
• Ability to exercise sound, independent judgment in carrying out functions of the position;
• Ability to establish and maintain effective and professional working relationships, with supervisor, colleagues and vendors;
• Ability to consistently complete assigned tasks in a timely manner;
• Ability to write reports detailing daily, weekly and monthly activities;
• Ability to write, update and/or edit policy and procedures;