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Executive Legal Secretary - ONET Job Title: (Legal Secretaries)
Industry: Beauty Salons share on twitter share on Facebook
 Job Details
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Job Title:   Executive Legal Secretary
ONET Job Title:   Legal Secretaries
Industry:   Beauty Salons
Job Type:   Full Time
Job Shift:   First Shift (Day)
Job Location:   St. John, St. Thomas
Minimum Education:   Associates Degree
Degree Title:   Business or Related Field
Career Level:   Experienced (Non-Manager)
Minimum Experience:   2 Years
Salary Range:   . 35000.00 to 35000.00/Per Year
Apply By:   Feb 28, 2015
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Job Description:

 

To apply, print and fill out an application from here: http://www.teachusvi.net/FORMS/ss.pdf

GENERAL STATEMENT OF DUTIES

 

The Executive Legal Secretary performs specialized administrative support for the Office of the Legal Counsel and reports to the Legal Counsel and takes direction from other legal staff. Responsibilities include preparing draft correspondence; maintaining paper and electronic files; reviewing and proofreading documents; screening incoming mail and telephone calls; making travel and meeting arrangements; and performing miscellaneous functions. This position requires a high level of professionalism and confidentiality is critical in this position. A background and understanding of providing legal support services is strongly preferred.

 

The Executive Legal Secretary must have excellent written, verbal, and overall communication skills; be able to multitask, prioritize, and work well under pressure in a fast-paced environment; interact and work well with all levels of internal management and staff, as well as outside clients and vendors; must be flexible, proactive, highly-motivated, resourceful, professional, and efficient; must have strong decision making ability and pays attention to detail; and must have the ability to work independently with little or no supervision.


Skills Required

DUTIES AND RESPONSIBILTIES (NOT ALL INCLUSIVE)

  • Performs general office duties including maintaining paper and electronic files and databases; photocopying, sending facsimiles, and preparing outgoing mail

·         Composes and prepares routine correspondence

·         Tracks and maintains files and case/matter management data

  • Takes and transcribes dictation

·         Coordinates and facilitates document production in response to requests

·         Receives, reads, screens, and logs incoming mail; distributes appropriately and act on routine matters

  • Receives and screens incoming telephone calls and refers to appropriate staff
  • Assembles and disseminates documents and other information
  • Prepares and drafts correspondence including letters, memoranda, briefing, presentations, meeting minutes
  • Reviews, proofreads, and edits documents for correctness and completeness  and to ensure they are grammatically correct and in approved format
  • Obtains needed information from files or general reference sources
  • Maintains appointment calendar and support travel needs for Legal Counsel including developing itineraries, making reservations and accommodations
  • Plans and executes meeting logistics
  • Maintains confidential or sensitive information and documents
  • Interacts with management, staff, and external parties with whom the Legal Counsel transacts business
  • Prepares rough draft or monthly and annual reports
  • Performs miscellaneous functions and other related work as required

 

KNOWLEDGE, SKILLS, AND ABILITIES

 

·         Knowledge of the Department’s organizational structure and functioning

·         Knowledge of the Virgin Islands’ laws, Government regulations, Government organization and functions, policies, regulations and procedures related to the Department

·         Knowledge of standard office administrative practices and procedures, including the use of standard office equipment

·         Basic ability to utilize the United States and Virgin Islands legal system resources

·         Strong skills in using correct English grammar, punctuation, and spelling to communicate thoughts, ideas, and information in writing

·         Excellent written, verbal, and overall communication skills

·         Ability to establish and maintain effective working relationships and relate comfortably at all levels with internal staff and external parties

·         Ability to be proactive in addressing problems and demands and handling unexpected obstacles

·         Ability to react quickly and positively in a fast-paced environment

·         Ability to identify, coordinate, and utilize resources needed to complete projects

·         Ability to work efficiently independently or as part of a team

·         Ability to sets well-defined and realistic goals and is motivated to achieve

·         Ability to manages own time and deals with stress effectively

·         Strong computer skills in Microsoft Office (Word, Outlook, PowerPoint and Excel) and Internet Explorer

·         Solid organizational and time management skills

EDUCATION AND EXPERIENCE

·         Minimum two years of college-level coursework in business or a related field

·         Minimum two years of related legal, business, secretarial, clerical, or administrative experience


Company Information More jobs from this company 
Company Name: USVI Department of Education
Company Description:
USVI Department of Education hires teachers and support staff for public schools and activity centers.
        
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