GENERAL STATEMENT OF DUTIES                         

This is administrative work in assisting with the management of an agency. An employee in this class is responsible for serving as an administrative assistant to a department or division director.  Work is at the entry level and of limited complexity; duties are usually specialized in nature, relating to a limited number of management areas.  Work is performed in accordance with established policies, but the use of good judgment is required in the application and interpretation of rules and regulations.  Direct supervision is received from a higher-level officer in the form of review of work.

DUTIES AND RESPONSIBILITIES (NOT ALL INCLUSIVE)

• Provides staff support in the areas of fiscal management, personnel management, and other administrative functions;

• Acts as personnel officer in a small agency in such matters as employee records, recruitment and other related aspects of personnel administration, and collaborates with the central personnel agency;

• Prepares budget estimates of funds where necessary, suggesting needs for additional equipment and supplies or personnel including preparation of appropriate justification of need;

• Makes apportionment of budgetary funds where necessary suggesting when certain expenditures should be made; initials for the certifying officer expenditure documents to be processed and keeps that officer informed on unexpended funds to prevent overspending;

• Maintains files and records, supplies, and materials as required by the administrator;

• Plans, coordinates and supervises the work of a clerical staff;

• Informs department or division personnel of policy changes and ensures proper implementation;

• Conducts investigations and studies of limited scope and complexity;

• Functions as a representative of the department, explaining agency’s programs and procedures;

• Performs other duties as required and assigned.