GENERAL STATEMENT OF DUTIES                         

An employee, in this class, under general supervision, performs highly secretarial limited administrative or office management work uses some latitude in interpreting, explaining, and applying routine policy, procedures, and regulations and makes independent work decisions within a definite scope requiring knowledge of departmental policies.

DUTIES AND RESPONSIBILITIES (NOT ALL INCLUSIVE):

·         Takes and transcribes dictation, screens calls and appointment schedule for supervisor;           

·         Interprets and explains rules, regulations, and policies to office personnel, employees in other offices, and to other persons contacting the office;

·         Plans, assigns and supervises the work of small number of clerical workers engaged in typing, filing, stenography, account clerk work and other clerical duties;

·         Prepares non-technical reports on the operation of the unit for signature of supervisor;

·         Interviews persons appearing at the office directing them to the other appropriate offices or otherwise assisting them to perform their business;

·         Supervises the preparation of pay documents and personnel transactions forms affecting employees and officers of the agency;

·         Receives and distributes incoming mail; prepares and signs routine correspondence.

·         Schedule supervisor’s appointments and travel;

·         Makes or supervises the making of supplies and equipment inventories;

·         Performs other related work as required.