Position Summary:Provide high-level Office Management and Human Resource support to the location and employees. The Office Administrator/HR Representative shall serve as first point of contact for all company personnel issues, vendors and potential hires. This position acts in the capacity of Office Manager and local personnel manager; handling employee inquiries, all administrative office functions; receiving visitors, office supply ordering, coordinating conference calls, preparation office communication, scheduling meetings, and travel for Executive Leadership Team. Managing the company’s recruiting and new hire on-boarding process and proper maintenance and administration of company 401(k) Retirement Plan. This position has no supervisory responsibility. OFFICE ADMINISTRATOR/OFFICE MANAGMENT
Greet all visitors within the Cane Bay Corporate office location.
Perform general office duties; answering phones and routing calls as necessary to appropriate department/individual, ordering & maintaining supplies, (office and break area, business cards, etc.) and performing general data entry.
Open, sort, and distribute incoming correspondence to various offices/departments, including faxes.
Coordinate and manage travel arrangements and itineraries for Executive Management as required or necessary.
Prepare meeting agendas, using Microsoft Office Products, PowerPoint presentations, Excel spreadsheets; coordinate/arrange meetings for company, both on and off-site.
Serve as point of contact for location fire inspections, basic vendor management i.e. Office cleaning, Copier maintenance etc.
Serve as point of contact, interfacing with property landlord, assisting with facility management coordination as required.
Company Donation Management
Requests; check requests
Tracking of all company donations preparing reports as required.
Coordinates & prepares internal and external correspondence regarding routine inquiries and customer responses (as required).
Coordinate company events as needed.
Coordinate Special Projects: Other special projects as required by Management.
HUMAN RESOURCE ESSENTIAL FUNCTIONS
CORPORATE RECRUITING:·Update and Maintain company position descriptions for all roles.·Prepare and maintain all Pre-Employment Questionnaires for all company positions.·Prepare and maintain Recruiting Qualifying Spreadsheet; detailing all candidates and qualifications for each open position.·Work with VP, HR on hiring strategy·Work Department of Labor and other Job Boards posting boards:oCareersVIoVIDOLoLinkedInoDICE·Post Open Positions with applicable job boards timely, Remove Closed Job postings from all job boards for closed positions timely. ·Pre-Qualify resumes; pull, review, sort and pre-qualify resumes for professional content·Set up Applicant Phone interviews as required·Coordinate and set up In-Personal candidate interviews with hiring manager.·Follow up with all candidates in recruiting pipline;oResponding to applicants interviewed, not qualified, not hired etc.,oComplete HR compliance documentation i.e. Applicant Flow LogsNEW HIRE ON-BOARDING:·Prepare offer letter, new hire packetinformation·Coordinate, Pre-Employment Testing for New Hire·Coordinate On-Boarding for New Hire:oCoordinate workspace set up with IT; computer, phone etc.oCoordinate, conduct and deliver NH Orientation to NH·Ensure NH paperwork is filed appropriately with HR, Payroll Departments. ·Properly maintain locations employee/personnel files.
BENEFITS SET UP
·Properly set up employees in company 401(k) Retirement Plan·Address all issues relating to Plan, administration and reporting·Timely distribution of company retirement plan information to employees as necessary or directed by the plan sponsor. ·Respond to employee questions regarding retirement plan
·Ensure employee salary changes are properly reflected on the Administrator site as necessary.
· Regularly partner with 3rd Party Administrator “Ascensus” HR and accounting departments frequently to ensure plan is functioning/meeting all compliance objectives
Skills Required
Essential Skills:
Active Listening - Giving full attention to what other people are saying, taking time tounderstand the points being made, asking questions as appropriate.
Reading Comprehension - Understanding written sentences and paragraphs in work related documents.
Time Management - Managing one's own time to accomplish multiple daily objectives.
Critical Thinking - Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
Quality – Demonstrates accuracy and thoroughness; Attention to detail.
Quantity – Completes wok in a timely manner; works quickly.
Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time.
Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions.
Dependability – Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to necessary work hours when necessary to reach goals.
Adaptability – Adapts to changes in work environment. Manages competing demands; Changes approach to method to best fit the situation. Able to deal with frequent change, delays or unexpected events.
Planning/Organizing – Prioritizes and plans work activities; Uses time efficiently; sets daily goals and objectives.
Essential Attributes:
Oral Comprehension - The ability to listen to and understand information and ideas presented through spoken words and sentences.
Written Comprehension - The ability to read and understand information and ideas presented in writing.
Written Expression - The ability to communicate information and ideas in writing so others will understand.
Oral Expression - The ability to communicate information and ideas in speaking so others will understand.
Experience and Education: High School Diploma (or GED or High School Equivalence Certificate);4+ years Office Management experience.2+years of Human Resource experience Computer Software/Hardware:
Intermediate to Advanced experience Microsoft Word, Excel, PowerPointOutlook Exchange Physical Requirements/Work Environment: Must be able to sit, and or stand, walk for long periods of time.Will be required to spend long periods of time in front of computer monitor(s)Will be required to talk, hear and use hands. May be required to lift 7 lbs on occasion with assistance
Noise Level: moderate noise level daily in an office atmosphere.
Company Name: Cane Bay Partners VI, LLLP
Company Description:
Cane Bay Partners VI, LLLP was formed in June 2009 and founded by four internationally experienced business executives with over 70 years combined experience. Focusing our efforts primarily in the financial services industry, our management consulting practice specializes in providing services to clients in need of sophisticated risk management models, debt collections organizations which require liquidation models and analytics, and portfolio management companies desiring a variety of services. More specifically, our practice has elected to specialize in three areas where we believe our core competencies reside: (1) management consulting (2) risk management/underwriting and (3) service provider analysis (herein referred to as “marketing”).
Cane Bay Partners VI, LLLP is an Equal Opportunity Employer.
Confirm
Are you sure you wish to see the number of people competing for this job. Note: This will use '1' credit from your account within 24 hours?
Job Agent feature will require '5' credits per Job Agent Set up. Are you sure you wish to set up Job Agent?
No
Yes
Learn more about job agent
What
are Users Saying
This website is exactly what I was looking for! It gives you so many different opportunities to get your resume out to employers and also helps narrow down your job search. Will definitely recommend to everyone I know. Thanks-A-Million.
Copyright 2024 Career.VI
- Top Virgin Islands Jobs - All Rights Reserved.
Reproduction of material from any Career.VI pages without permission is strictly prohibited.