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Office Administrator/HR Representative - ONET Job Title: (Administrative Services Managers)
Industry: All Other Business Support Services share on twitter share on Facebook
 Job Details
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Job Title:   Office Administrator/HR Representative
ONET Job Title:   Administrative Services Managers
Industry:   All Other Business Support Services
Job Type:   Full Time
Job Shift:   First Shift (Day)
Job Location:   St. Croix
Minimum Education:   High School Diploma
Career Level:   Experienced (Non-Manager)
Minimum Experience:   4 Years
Required Travel:   Not Required
Salary Range:   USD. 35,000 to 45,000/Per Year
Apply By:   Jun 01, 2014
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Job Description:

Position Summary: Provide high-level Office Management and Human Resource support to the location and employees. The Office Administrator/HR Representative shall serve as first point of contact for all company personnel issues, vendors and potential hires. This position acts in the capacity of Office Manager and local personnel manager; handling employee inquiries, all administrative office functions; receiving visitors, office supply ordering, coordinating conference calls, preparation office communication, scheduling meetings, and travel for Executive Leadership Team.  Managing the company’s recruiting and new hire on-boarding process and proper maintenance and administration of company 401(k) Retirement Plan. This position has no supervisory responsibility.   OFFICE ADMINISTRATOR/OFFICE MANAGMENT 

  • Greet all visitors within the Cane Bay Corporate office location.
  • Perform general office duties; answering phones and routing calls as necessary to appropriate department/individual, ordering & maintaining supplies, (office and break area, business cards, etc.) and performing general data entry.
  • Open, sort, and distribute incoming correspondence to various offices/departments, including faxes.
  • Coordinate and manage travel arrangements and itineraries for Executive Management as required or necessary.
  • Prepare meeting agendas, using Microsoft Office Products, PowerPoint presentations, Excel spreadsheets; coordinate/arrange meetings for company, both on and off-site.
  • Serve as point of contact for location fire inspections, basic vendor management i.e. Office cleaning, Copier maintenance etc.
  • Serve as point of contact, interfacing with property landlord, assisting with facility management coordination as required.
  • Company Donation Management
    •  Requests; check requests
    •  Tracking of all company donations preparing reports as required.  
  • Coordinates & prepares internal and external correspondence regarding routine inquiries and customer responses (as required).
  • Coordinate company events as needed.
  • Coordinate Special Projects: Other special projects as required by Management.

HUMAN RESOURCE ESSENTIAL FUNCTIONS

CORPORATE RECRUITING: ·         Update and Maintain company position descriptions for all roles.·         Prepare and maintain all Pre-Employment Questionnaires for all company positions.·         Prepare and maintain Recruiting Qualifying Spreadsheet; detailing all candidates and qualifications for each open position.·         Work with VP, HR on hiring strategy·         Work Department of Labor and other Job Boards posting boards:o    CareersVIo    VIDOLo    LinkedIno    DICE·         Post Open Positions with applicable job boards timely, Remove Closed Job postings from all job boards for closed positions timely.  ·         Pre-Qualify resumes; pull, review, sort and pre-qualify resumes for professional content·         Set up Applicant Phone interviews as required·         Coordinate and set up In-Personal candidate interviews with hiring manager.·         Follow up with all candidates in recruiting pipline;o    Responding to applicants interviewed, not qualified, not hired etc.,o    Complete HR compliance documentation i.e. Applicant Flow Logs NEW HIRE ON-BOARDING: ·         Prepare offer letter, new hire packet  information·         Coordinate, Pre-Employment Testing for New Hire·         Coordinate On-Boarding for New Hire:o    Coordinate workspace set up with IT; computer, phone etc.o    Coordinate, conduct and deliver NH Orientation to NH·         Ensure NH paperwork is filed appropriately with HR, Payroll Departments. ·         Properly maintain locations employee/personnel files.

BENEFITS SET UP

·         Properly set up employees in company 401(k) Retirement Plan·         Address all issues relating to Plan, administration and reporting·         Timely distribution of company retirement plan information to employees as necessary or directed by the plan sponsor. ·         Respond to employee questions regarding retirement plan

·         Ensure employee salary changes are properly reflected on the Administrator site as necessary.

·      Regularly partner with 3rd Party Administrator “Ascensus”  HR and accounting departments frequently to ensure plan is functioning/meeting all compliance objectives


Skills Required

Essential Skills: 

  • Active Listening - Giving full attention to what other people are saying, taking time to     understand the points being made, asking questions as appropriate.
  • Reading Comprehension - Understanding written sentences and paragraphs in work related documents.
  • Time Management - Managing one's own time to accomplish multiple daily objectives.
  • Critical Thinking - Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
  • Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
  • Quality – Demonstrates accuracy and thoroughness; Attention to detail.
  • Quantity – Completes wok in a timely manner; works quickly.
  • Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time.
  • Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions.
  • Dependability – Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to necessary work hours when necessary to reach goals.
  • Adaptability – Adapts to changes in work environment. Manages competing demands; Changes approach to method to best fit the situation. Able to deal with frequent change, delays or unexpected events.
  • Planning/Organizing – Prioritizes and plans work activities; Uses time efficiently; sets daily goals and objectives.
 Essential Attributes: 
  • Oral Comprehension - The ability to listen to and understand information and ideas presented through spoken words and sentences.
  • Written Comprehension - The ability to read and understand information and ideas presented in writing.
  • Written Expression - The ability to communicate information and ideas in writing so others will understand.
  • Oral Expression - The ability to communicate information and ideas in speaking so others will understand.

Experience and Education:  High School Diploma (or GED or High School Equivalence Certificate);4+ years Office Management experience.2+years of Human Resource experience   Computer Software/Hardware:

Intermediate to Advanced experience Microsoft Word, Excel, PowerPointOutlook Exchange  Physical Requirements/Work Environment:  Must be able to sit, and or stand, walk for long periods of time.Will be required to spend long periods of time in front of computer monitor(s)Will be required to talk, hear and use hands. May be required to lift 7 lbs on occasion with assistance

Noise Level: moderate noise level daily in an office atmosphere.


Company Information More jobs from this company 
Company Name: Cane Bay Partners VI, LLLP
Company Description:

Cane Bay Partners VI, LLLP was formed in June 2009 and founded by four internationally experienced business executives with over 70 years combined experience. Focusing our efforts primarily in the financial services industry, our management consulting practice specializes in providing services to clients in need of sophisticated risk management models, debt collections organizations which require liquidation models and analytics, and portfolio management companies desiring a variety of services. More specifically, our practice has elected to specialize in three areas where we believe our core competencies reside: (1) management consulting (2) risk management/underwriting and (3) service provider analysis (herein referred to as “marketing”).

Cane Bay Partners VI, LLLP is an Equal Opportunity Employer.

        
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