POSITION TITLE:              Administrative Assistant – Leptospirosis, Melioidosis and Other Bacterial Infections

STATUS:                                Full-time, Exempt    

LOCATION:                          St. Croix, United States Virgin Islands     

APPROVED BY:                   United States Virgin Islands Department of Health, US Centers for Disease Control and Prevention (CDC), Association of Public Health Laboratories (APHL)

APPROVAL DATE:             12/15/2018    

POSITION SUMMARY:

The United States Virgin Islands Department of Health is seeking an administrative assistant with experience in coordinating office services. The potential candidate will be responsible for tasks such as producing budgetary requests, records control, developing and maintain manuals, policies, procurement, amending reporting procedures, and providing general administrative support for the Department of Health Public Health Laboratory.

RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO:

·  Supervise the work of subordinate personnel; assign and review work for accuracy and completeness.

·  Serve as an integral member of the office management team to provide substantive technical administrative advice in decisions affecting activities supporting program efforts.

·  Identify, analyze and develop administrative policies and procedures for effective administrative operation; prepare work plans and schedules, and interpret regulations and policies.

·  Study department operational methods and make recommendations to section head/supervisor in order to improve work-flow, simplify reporting procedures or implement cost reduction.

·  Conduct studies and collect information on administrative problems; analyze findings; make reports of practice solutions.

·  Collect, analyze and compare data and trends; prepare reports including observations, conclusions and recommendations.

·  Review and answer correspondence relating to agency operations.

·  Coordinate collection and preparation of operating reports such as time and attendance records, budgetary expenditures and other statistical data. Compile data for and prepare periodic and special reports.

·  Perform other related duties as required.

OVERALL QUALIFICATIONS:

This position requires a responsive, committed individual who recognizes the impact of the work of the organization as a whole.

The requirements listed below are representative of the knowledge, skill and/or ability required for successful performance. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands:

The physical demands described here are representative of those that must be met by a colleague to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the colleague is required to sit for long periods at a time; type using a computer keyboard; visually read information off of a computer monitor; talk, hear, and orally communicate information over the telephone. Specific vision abilities required by the job include close vision and color vision and the ability to adjust focus.

Work Environment:

Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee could be exposed to outdoor weather conditions prevalent at the time.  The noise level in the work environment may vary from light to moderate depending on the location.

CRITERIA FOR PERFORMANCE EVALUATION:

Performance evaluation will be based on meeting the criteria outlined herein.

POSITION REPORTS TO:

Supervisor information will be provided at the time of hire.

POSITION DESCRIPTION STATUS:

The duties and responsibilities listed in this job description are illustrative ones anticipated for this position. Other duties and responsibilities may be assigned as required. The US Virgin Islands Department of Health reserves the right to amend or change this job description to meet the needs of its programs. This job description and any attachments do not constitute or represent a contract.

This position is funded under a cooperative agreement between the Association of Public Health Laboratories (APHL) and the US Centers for Disease Control and Prevention (CDC) and will end by August 2020. The employee will work for the US Virgin Islands Department of Health under a contract with ExecuSource, LLC.

All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, sex, national origin, ancestry, citizenship status, sexual orientation, gender identity, marital status, veteran status, disability, age, genetic information or any other characteristic protected by applicable law.