The Payroll & Benefits Specialist is responsible for timely and accurate delivery of payroll and benefit systems and services for current employees. Key responsibilities are to process payroll according to schedule, process all government reporting requirements, administer all benefit and record documentation related to payroll, manage and administrate time off usage and accruals and an online time and attendance platform used to record employee timesheets, maintain accurate personnel data, ensure all benefits programs are in compliance with state and federal laws, manage all related third-party vendor relationships effectively, and ensure all eligible employees are enrolled timely and accurately.

Reporting to the CFO, the Payroll & Benefits Administrator is the subject matter expert on all payroll and benefits matters and takes the lead on building and implementing best-in-class systems, processes/procedures, and tools that will support the organization’s payroll and benefits administration needs.  

Key Responsibilities

• Compile payroll data such as garnishments, vacation time, payments, commissions, benefit and 401(k) deductions.
• Review time sheets for accuracy and follow-up with appropriate team members if additional information is needed.
• Process semi-monthly transfer of payroll data to Paycom.
• Reconcile, Upload and transmit post-payroll files such as 401(k) and FSA.
• Compile internal management reports from payroll system software as requested.
• Coordinate daily benefits processing, including enrollments, COBRA, status changes, beneficiaries, disability, life insurance claims, accident and death claims, FMLA processing.
• Oversee maintenance of employee benefits files and updating of employee payroll records.
• Review and reconcile enrollments in conjunction with the billing cycle and payroll on a semi-monthly basis.
• Support employees on the use of the payroll and benefit self-service portals.
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• Prepare annual reports such as EEOC, Worker’s Comp, 5500, and information needed for annual audit. 
• Assist with annual benefit events such as Open Enrollment.