Office and Administrative Support Workers, not listed separately
Industry:
Educational Support Services
Job Type:
Full Time
Job Shift:
Rotating
Job Location:
St. Thomas
Minimum Education:
Some College
Career Level:
Entry Level
Minimum Experience:
1 Year
Work Permit:
Virgin Islands (US)
Required Travel:
25 %
Job Description:
This position is for an Administrative Associate to perform general administrative duties and other Company\'s duties as established by Management. Successful candidate will be responsible to report to the Operations Manager for work assignment. Tasks for this position are, yet not limited to:
Answer phone calls and direct calls to appropriate parties or take messages
Conduct research, compile data, and prepare papers for consideration and presentation
Attend meetings to record minutes
Greet visitors and determine whether they should be given access to specific individuals
Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work
File and retrieve corporate documents, records, and reports
Make travel arrangements for executives
Maintain and update filing, inventory, mailing, and database systems, either manually or using a computer
Compile, copy, sort, and file records of office activities, business transactions, and other activities
Compute, record, and proofread data and other information, such as records or reports
Type, format, proofread, and edit correspondence and other documents, from notes, using computers or typewriters
Complete work schedules, manage calendars, and arrange appointments
Review files, records, and other documents to obtain information to respond to requests
Transmit information or documents to customers, using computer, mail, or facsimile machine
Provide information about establishment such as location of departments or offices, employees within the organization, or services provided
Assist all Departments reports, collection of data and additional administrative duties
Must be flexible and adjust easily to changes in work assignments
Must be able to multi-task and meet deadlines
Computer software knowledge is a MUST! Such as Microsoft Office Suite and Photoshop
Experience in editing documents, webpages, flyers, contracts, agreements and additional documentations as needed
*This position requires completion of a pre-employment questionaire and Office Software testing.
BIZVI, LLC is an equal opportunity Employer.
Skills Required
KNOWLEDGE:
Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology.
Knowledge of principles and methods for curriculum and training design, teaching and instruction for individuals and groups, and the measurement of training effects.
Knowledge in office oriented software (Microsoft Office)
Knowledge in Quickbooks
WORK STYLE:
Dependability Job requires being reliable, responsible, and dependable, and fulfilling obligations.
Concern for Others Job requires being sensitive to others\\\\\\\\\\\\\\\\\\\\\\\\\' needs and being understanding and helpful on the job.
Self Control Job requires maintaining composure, keeping emotions in check, controlling anger, and avoiding aggressive behavior, even in very difficult situations.
Cooperation Job requires being pleasant with others on the job and displaying a good-natured, cooperative attitude.
Integrity Job requires being honest and ethical.
Attention to Detail Job requires being careful about detail and thorough in completing work tasks.
Stress Tolerance Job requires accepting criticism and dealing calmly and effectively with high stress situations.
Persistence Job requires persistence in the face of obstacles.
Adaptability/Flexibility Job requires being open to change (positive or negative) and to considerable variety in the workplace.
ABILITIES:
Oral Comprehension The ability to listen to and understand information and ideas presented through spoken words and sentences.
Oral Expression The ability to communicate information and ideas in speaking so others will understand.
Problem Sensitivity The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.
Speech Clarity The ability to speak clearly so others can understand you.
Customer Service Oriented - Must be appealing and easily approachable by clientele.
ADDITIONAL REQUIREMENTS:
Candidate MUST have reliable transportation and valid drivers license.
Candidate MUST be knowledgeable with Microsoft Office Programs (2000 / 2003 / 2007)
Willing to work closely with youth and / or adults to assist in the monitoring of the participants\\\\\\\\\\\\\\\\\\\\\\\\\' training progress and files.
BiZVI,LLC has been serving the needs of Virgin Islands for several years under the four well-known names of BizVI.com, BizVI Training, BizVI Grafix and BizVI Research. As a technology based research, marketing and development company, we understand the importance of developing web-based systems, keeping in mind the environmental dynamics that impact different businesses and non-profit organizations across the Caribbean islands and around the world.
The BiZVI Philosophy Our philosophy is simple: to provide the highest quality product at the most reasonable price and par excellence quality. Each client's project is developed from scratch and our team of creative designers and dedicated developers ensures that your requested features are presented in the most user friendly and highly professional manner. The major difference between us and other companies offering similar services is that we understand your business needs and work with you as an associate to help you achieve your objectives.
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