DUTIES AND RESPONSIBILTIES (NOT ALL INCLUSIVE)

·         Supervises the work of subordinate personnel; assigns and reviews work for accuracy and completeness;

·         Serves as an integral member of the office management team to provide substantive technical administrative advice in decisions affecting activities supporting program efforts;

·         Identifies, analyzes and develops administrative policies and procedures for effective administrative operation.  Prepares work plans and schedules, interprets regulations and policies;

·         Studies departmental operational methods and makes recommendations to supervisor in order to improve workflow and simplify reporting procedures or implement cost reduction;

·         Conducts studies and collects information on administrative problems; analyzes findings and prepares reports of practical solutions;

·         Collects, analyzes and compares data and trends; prepares reports including observations, conclusions and recommendations;

·         Reviews and responds to correspondence relating to agency operation;

·         Coordinates collection and preparation of operating reports, such as time and attendance records, budgetary expenditures and other statistical data.  Compiles data for and prepares periodic and special reports;

·         Performs other related duties as required.

KNOWLEDGE, SKILL AND ABILITIES

·         Knowledge of the principles and practices of public and business administration;

·         Knowledge of modern office procedures, practices and equipment;

·       Knowledge of a variety of computer programs and software;

·         Knowledge of research techniques and report writing;

·         Knowledge of the principles of supervision and the ability to supervise the work of others;

·         Ability to exercise resourcefulness in meeting new problems;

·       Ability to prepare accurate, clear, complete and concise reports;

·       Ability to analyze, interpret and report research findings;

·       Ability to initiate and install administrative procedures and evaluate their effectiveness;

·       Ability to interpret properly and to make decisions in accordance with laws, regulations and policies;

·       Ability to advise and provide assistance relevant to improvement in administrative matters, resolution of problems and other changes;

·       Ability to establish and maintain effective working relationships with all persons contacted during the course of work.

EDUCATION AND EXPERIENCE

·         Graduation from a four-year college or university with major course work in Political Science, Public or Business Administration or a related field;

·         Four years managerial experience, dealing with personnel, procurement and budgetary matters; or

·         Considerable experience dealing with personnel, procurement or budgeting, at least eight (8) years, which includes at least one year experience as an Administrative Officer III or a related capacity.