ESSENTIAL JOB FUNCTIONS:

• Interface with executives, assistants, and other internal/external professionals both nationally and internationally
• Assist with administrative duties such as: Scheduling calendars, conferences, logistics for meetings; compiling documentation; typing letters, memorandums, and correspondence; maintenance of project files: coordinate, prepare, and reconcile expenses
• Assist with the creation/modification of presentations, spreadsheets, reports, and other various documents.
• Organize, prioritize, and summarize the content on incoming mail, calls, special requests, and meetings.
• Makes recommendations to management regarding contractual issues
• Interface with the project team to confirm overall project requirements are being achieved with respect to contract management.
• Drafts correspondence as needed
• Develops and maintains a calendar of key dates related to organizational activities
• Implement a basic document control and document management process.
• Manage the complete and accurate archiving of corporate documentation, especially bids and quality documentation.
• Other duties as needed
• Strong organizational skills and very detail oriented.
• Proactive and solution oriented.
• Excellent written and verbal communication.
• Strong computer skills: Word, Excel, PowerPoint, Outlook
• Ability to multi-task and work in high pressure environment.
• Must demonstrate exceptional judgment, discretion, and professional courtesy.
• Ability to work autonomously and with the ability to effectively manage multiple priorities and timelines.
• Must have a deep understanding of commercial and contractual risk and best practices for risk mitigation.
• Design and construction industry work experience.