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Clinical Coordinator - ONET Job Title: (Executive Secretaries and Administrative Assistants)
Industry: Colleges, Universities, and Professional Schools share on twitter share on Facebook
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Job Title:   Clinical Coordinator
ONET Job Title:   Executive Secretaries and Administrative Assistants
Industry:   Colleges, Universities, and Professional Schools
Department:   Physician Assistant Program
Job Type:   Full Time
Job Shift:   First Shift (Day)
Job Location:   St. Croix
Minimum Education:   High School Diploma
Career Level:   Experienced (Non-Manager)
Maximum Experience:   3 Years
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Job Description:


Applications must be completed at Search for "Clinical Coordinator" and apply.
Applications not completed on the Barry University website are not valid. 



The Clinical Coordinator serves as a liaison between clinical sites and program for all student rotation placement needs.  


Essential Functions

Maintenance of Clinical Rotation Data Bases

  • Update preceptor and site contact information in the procedure manual, electronic plotting grid and Typhon.
  • Update student rotation assignments on the paper “brain” schedule, electronic plotting grid and Typhon.
  • Maintain and update clinical data in PA Manager.
  • Monitor/Tracking of Rotation as well as End of Rotation Absences


Preparation of Documents for Clinical Rotation Assignments

  • Confirmation of clinical site/preceptor availability.
  • Notify clinical sites/preceptors of student assignments.
  • Notify students of rotation assignments and requirements
  • Assist students with time sensitive site requirements (FBI screening, employment verifications, additional vaccines, mandatory orientation and credentialing instructions for clearance).
  • Submit mandatory documents to health care facilities including health records, background checks, drug screen, passport, degree, transcript, and Curriculum Vitae.
  • Prepare and submit Letters of Good Standing (LOGS) to clinical sites/preceptors.
  • Conduct Summative File Review session prior to final summative evaluation
  • Create, scan, and electronically store Clinical Orientation Certificates


Communication Liaison for Clinical Team

  • Answer emergency calls from students on rotations and contacts faculty and staff when necessary for assistance.
  • Answer preceptor calls in regards to students and urgent rotation matters.
  • Communicate effectively with clinical faculty regarding student and preceptor issues and any changes in schedules.
  • Participation in clinical team meetings.
  • Prepare and mail certificate of appreciation to all Medical Education and Hospital coordinators.
  • Prepare and coordinate annual mailing of CME certificates for each preceptor.
  • Collaboration within University with other departments for eternal events.
  • Rotation of writing/distributing Clinical Team meeting minutes.
  • Present guidelines on Immunization Tracking System, Criminal Background Check, and Health Insurance during New Student Orientation.
  • Auditing of health compliance for matriculation/didactic year students.
  • Alumni recruitment  (emails and follow-up phone calls) in conjunction with Site Development Team.
  • Back-up for End of Rotation Events.
  • Assist Contract Specialist with distributing preceptor applications to potential preceptors, tracking, and data entry into PA Manager.
  • Clinical Orientation Back-up.
  • Submit preceptor credentials to Medical Director and/or Legal Department of approval.
  • Assist with all Program events (NSO, Commencement, Convocation, White Coat Ceremony).
  • End of Rotation File Review.
  • Clinical Coordinator.
  • Curriculum Committee member.
  • Assist with Site Development (including traveling to different islands and/or mainland).



  • High school diploma. An Associate's degree is preferred.
  • 3-5 years of relevant experience.
  • Must have the ability to work with minimal supervision and be detail oriented.
  • Intermediate level of experience with Microsoft office applications.
  • Excellent communication and interpersonal skills.


Supplemental Information

This position requires skills testing in the following:

  • Microsoft Outlook
  • Microsoft Word
  • Customer Service skills
  • General Grammar





Benefits: Barry University offers a comprehensive benefits package to full-time employees that includes health, dental, vision, life insurance, retirement, tuition assistance, paid time off and work/life balance initiatives such as wellness programs, spirituality in the workplace, and training and development.


Barry University is an Equal Opportunity Employer, committed to a diverse and inclusive work environment.

Skills Required

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Company Name: Barry University
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